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Subject: Multi-author or ad-hoc K-Logs
Date: Fri, 17 May 2002 08:50:08 -0400
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From: "John Robb" <jrobb@...>
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Dear K-Loggers,
A K-Log network is at its most powerful when each K-Log is attached to an individual. That way, all the benefits (recognition, feedback, identification as an expert, etc.) of a well maintained K-Log accrue to that individual and the content reflects a single mind's thinking process (continuity for the reader).
Occasionally, it is beneficial to build multi-author or ad-hoc K-Logs that reflect the thinking and work product of multiple contributors (for a project, team, topic, etc.). There are more than a few ways to do this. Here is an overview of the top solutions:
1) Mail. K-Logs can be configured to capture e-mail messages with a confidential keyword in the subject line. This is great for a group that works primarily through e-mail, and those that are on the road and only have a Blackberry (or equivalent e-mail equipped PDA or phone) to contribute. I recently got an e-mail from a project manager that used Radio to capture e-mails from a decentralized group. By publishing the group's e-mails to a K-Log (participants merely cc:ed the e-mail account Radio was watching and place the designated keyword in the subject line to publish their contributed e-mails), everyone now had a easy to read repository of contact info and content to refer to in the future. New members could quickly get up to speed without having to get all the group's e-mails sent to them. For more on this, check out Radio's mail-to-weblog feature (with Radio running, click this link):
http://127.0.0.1:5335/system/pages/prefs?page=2.9
It takes only a dedicated e-mail account and a couple seconds setting preferences to get going. If you don't have Radio on your desktop, you can get a 30-day free trial here: http://radio.userland.com
2) A dedicated server-based K-Log tool. There are lots of tools in this space. Each contributor would be assigned as an editor. This is great for a large ongoing project that needs/demands a full K-Log. Unfortunately, this approach doesn't leverage personal K-Logs and leads to a duplication of effort in many cases.
3) RSS newsfeeds. A new feature for Radio allows users to set up a weblog based on the RSS feeds from multiple contributors. This is an elegant solution. This allows contributors to continue to publish content they are producing to their personal K-Log (where the benefits accrue to them), while also contributing to a group resource. Here is the feature page for this in Radio:
http://127.0.0.1:5335/multiAuthorWeblog/
Here is the extended instructions:
http://radio.userland.com/multiAuthorWeblogTool
Now, the straightforward way to do this would be to take the RSS feed from the main K-Logs of each of the participants in a group and combine them into a single K-Log(RSS is a syndication format for a K-Log that readers can subscribe to. The new posts on subscribed K-Logs show up on a news page in the subscriber's newsaggregator. Radio includes this functionality). This group K-Log would act as a portal for all of the groups members. However, it is possible to really leverage the content management underpinnings of the K-Log tool to narrow the contributions to specific topics rather than everything a group member may contribute to their K-Log by using categories.
Contributors can create granular RSS feeds for their contributions using category publishing (Categories allow authors to direct a post to multiple K-Logs based on topic/audience, just by clicking on the buttons for those categories. Authors can post to one, a few, or all of the categories in a single effort. Categories are very easy to create. Note that these category specific K-Logs are full sites with their own RSS feeds). So, I can build a category specific K-Log for a project on "Healthcare K-Logs" I am working on. Whenever I have a post I want to send to the group, all I need to do is click on the "Healthcare K-Logs" category below my editing box to direct it there. The contribution will show up as a post to the category K-Log and update my category-specific RSS newsfeed.
The project's manager, who is running his/her own K-Log, can now create a new category for the group called "Healthcare K-Logs" that uses the RSS feeds from the category specific feeds of the contributors to populate it. Very simple once you see it in action.
a) Here is the place to create a new category in Radio (with Radio running):
http://127.0.0.1:5335/system/pages/editCategory?referer=http%3A%2F%2F127.0.0.1%3A5335%2Fsystem%2Fpages%2Fcategories
b) Once you have a category set-up, it will show up on this list (with Radio running):
http://127.0.0.1:5335/system/pages/categories
c) Readers can find your categories on the Intranet or the Web at this location:
sitename/categories/name of category/
Here is the Shifted Librarian's KM category (as an example):
http://www.theshiftedlibrarian.com/categories/knowledgeManagement/
I hope you enjoyed all the detail I provided on this. Lots of people have asked me how to set this up in Radio, so here is a practical guide to doing it. Group or ad-hoc K-Logs are fantastic for specific situations, the key is to leverage the tool so people don't have to duplicate their publishing efforts or deprive themselves of the benefit of a personal K-Log that contains all of their content.
Sincerely,
John Robb
http://jrobb.userland.com
[Non-text portions of this message have been removed]
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Fri May 17, 2002 12:50 pm
"John Robb" <jrobb@...>
blackopsflyer
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