ATTN: Lex users and librarians
SUBJECT: Save/Export and Backup
A customer asked about the procedures for saving MARC records, and backing up data files
A. SAVING MARC RECORDS
In LexWin you click on File--Save/Export, then in the dialog box select MARC format.
In Lexifile (DOS) you click on OUTPUT--SAVE--MARC
In both cases you get to choose between TAGGED-ASCII, USMARC, and USMARC-MicroLIF
If you select TAGGED format you get an ASCII version suitable for editing in a word processor, or a text editor like notepad or Wordpad. It is not true MARC but it is a very common format for editing purposes:
TAGGED ACII:
001 77017024 AC r812
005200312200852
008771031s1978 nyu j b 00110 eng
010 $a77-17024 AC
020 $a0-07-031645-7
0820 $a362.2 9$219
090 $a362.2 HYD
10010$aHyde, Margaret Oldroyd,$d1917-
24510$aAddictions :$bgambling, smoking, cocaine use, and others /$cMargaret O. Hyde.
260 $bMcGraw-Hill,$cc1978.
300 $ax, 150 p. ;$c21 cm.
520 $aDefines addiction; distinguishes between negative and positive addictions; and discusses addiction to gambling, smoking, drugs, food, caffeine, jogging, and other activities.
650 1$aGambling.
650 1$aSmoking.
650 1$aDrug abuse.
710 $aC:\Documents and Settings\cautlib.doc.
900 $a362.2 HYD
901I $a8600006
902 $a6016001
903 $a09.95
904 $a000166729 005266
905 $a030223113
906 $a001
999 $aLI
005200312200852
008771031s1978 nyu j b 00110 eng
010 $a77-17024 AC
020 $a0-07-031645-7
0820 $a362.2 9$219
090 $a362.2 HYD
10010$aHyde, Margaret Oldroyd,$d1917-
24510$aAddictions :$bgambling, smoking, cocaine use, and others /$cMargaret O. Hyde.
260 $bMcGraw-Hill,$cc1978.
300 $ax, 150 p. ;$c21 cm.
520 $aDefines addiction; distinguishes between negative and positive addictions; and discusses addiction to gambling, smoking, drugs, food, caffeine, jogging, and other activities.
650 1$aGambling.
650 1$aSmoking.
650 1$aDrug abuse.
710 $aC:\Documents and Settings\cautlib.doc.
900 $a362.2 HYD
901I $a8600006
902 $a6016001
903 $a09.95
904 $a000166729 005266
905 $a030223113
906 $a001
999 $aLI
USMARC
If you select USMARC format you get a true USMARC export that looks like this but all on a single line:
00980nam 2200313 4500001002100000005001300021008003900034010001600073020001800089082001600107090001400123100003500137245008200172260002500254300002400279520017900303650001400482650001300496650001600509710004300525900001400568901001200582902001200594903001000606904002100616905001400637906000800651999000700659 77017024 AC r812 200312200852 771031s1978 nyu j b 00110 eng a77-17024 AC a0-07-031645-7 0 a362.2 9 219 a362.2 HYD 10 aHyde, Margaret Oldroyd, d1917- 10 aAddictions : bgambling, smoking, cocaine use, and others / cMargaret O. Hyde. bMcGraw-Hill, cc1978. ax, 150 p. ; c21 cm. aDefines addiction; distinguishes between negative and positive addictions; and discusses addiction to gambling, smoking, drugs, food, caffeine, jogging, and other activities. 1 aGambling. 1 aSmoking. 1 aDrug abuse. aC:\Documents and Settings\cautlib.doc. a362.2 HYD I a8600006 a6016001 a09.95 a000166729 005266 a030223113 a001 aLI
USMARC-Micro-LIF
If you select USMARC-MicroLIF you will get a format that IS Marc, but uses an 852 field to code elements such as call numbers, barcodes, copy numbers, etc so that other management systems can import this information in a meaningful way.
B. BACKUP DATA FILES
In LexWin click on Tools-Backup and specifiy the source and backup filenames and paths. You are given the option to delete the "append" file. That is a file of new entries made since your last backup, so that you could restore
LAST BACKUP + APPEND FILE = CURRENT FILE BEING REPLACED
If you backup to floppy disks, LexWin will prompt you when to insert a new floppy. The opinion of the writer is that floppy diskettes are almost useless as media for backups, they are too small, and not dependable enough. Use a Zip disk or write to a CD.
In Lexifile click on FILE--BACKUP then specify the source and destination files on the next two screens.
Hope this helps,
Jim Bruce
Lex Systems
Product Support
Hi Jim:In case I want to export, for instance, 50-100 records in MARC format and save them on a floppy, how do I do it? Sorry for the goofy question ...:) but I would appreciate an answer..Actually I am not sure about backing up either -Thank you very much.
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